One of the hardest things most people struggle with is the art of delegating. This can be extremely difficult for those of us who are perfectionists or control freaks. The biggest fear when delegating is that the project or task either doesn’t get done up to our standards, or doesn’t get done at all! However, in order to be the most efficient, whether you are a manager or not, delegating plays a crucial role in achieving efficiency. The following tips should help you design a delegating strategy:
Tip #1- What should you delegate? At the beginning, start delegating small projects. Projects that you don’t have a problem letting someone else control how they get to their outcome. Allow enough completion time to field questions and to help resolve any errors or issues that arise when reviewing the outcome. In addition, do not delegate items that you yourself do not want to tackle. This will lead to your team losing respect in your position.
Tip #2- Choose who you should delegate to. Be selective when you are delegating a task. Take a look at the strengths and proficiency levels of your team members and delegate accordingly. You want to choose the best people for the job to be done efficiently, effectively, and accurately. You also want to make sure that the people you select can work independently from your supervision. If you have to supervise everything they do, then you aren’t saving any time for yourself with delegating it.
Tip #3- Clearly Communicate the Outcome. Clear communication is critical for any project, especially when delegating. Give clear and concise communication as to the expectations of the work to be performed. In addition, it is critical to include a timeline of when items should be completed and provide all the necessary information for your team to accomplish the project.
Tip #4- Check In and Offer Guidance. Check in with your team members periodically to make sure they are not spinning their wheels, however don’t be overbearing. Still give them the freedom to determine the best way for them to complete the task, but offer assistance for when they might be stuck on something that you might be able to assist to get things progressing along.
Tip #5- Give Credit Where Credit it is Due. As with any project, always give credit where credit is due. You will gain respect from your team when you reward and recognize them for assisting you in completing your goals. If you take all the credit for their assistance, you will find that they will be reluctant to help you out in the future. If you directly receive any awards based on the project, make sure to include them and share them with your team.
Delegating is one of the most important management tools. With the above tips, you will be off to a great start in learning and maintaining a healthy delegating environment.
If you have any questions, comments, or suggestions of topics that you would like me to discuss in the future, or would like me to expand on any of my previous topics, please use the comment section below!