Creating efficiencies leads to higher productivity! One of the most important things you can do to create efficiency and increase productivity is to work smarter, not longer. To do that, you must change how you work. Working smarter means accomplishing the same tasks in less time. This blog is expanding on my blog from earlier this week “Two Tips to Working Smarter! Not Longer!” The previous blog discussed how you need to work smarter by working faster. This blog is slightly different. You must also change behaviors to maximize you overall productivity.
The benefit of working smarter is that you will free up time to do other things. Just be careful not to fill that time up with more commitments. The goal of working smarter is to create a higher quality of life and to increase happiness, not to just be buried with additional projects that still keep you at the office until the wee hours of the morning.
So the question is how do we work smarter? Here are a few additional tips:
- Saying “No”- Most people take on more work than they can truly handle. This leads management to think that the group is overstaffed and thus they think they can cut the workforce down more which then makes these workloads permanent. We all have limits and we all have the responsibility to know our limits and let other know our limits. You have two choices, you can manage that limit so that you have time to do things well, or you can choose not to manage your limits, take on too much, and do a lousy job at everything because you don’t have the time to properly allocate your time to your projects.
- Schedule appointment with yourself to get things done- If you have a project that you are finding difficult to fit into your day, make an appointment on your calendar where you are setting aside time to work on it. This will allow you to allocate time to it and also blocking your calendar from other booking meetings or any other items that may take this time away for other things.
- Learn to delegate- Even if you are not a manager, you can still delegate. If you are part of a team and you see that other team members may have availability, don’t hesitate to ask for their help. Being part of a team is about helping each other out to complete a common goal. Just remember that if you have time in the future check with your team mates to see if there is something you can help them out with.
These are only a few tips to working smarter. I will have more tips in the near future so check back often or subscribe to get more tips on how to create efficiency in your life!
If you have any questions, comments, or suggestions for future topics, please send me a comment below!