Creating efficiencies leads to higher productivity! One of the most important things you can do to create efficiency and increase productivity is to work faster, not longer. Working smarter means accomplishing the same tasks in less time. To do that, you must change how you work. This includes changing how fast a task can be completed, organizing things in parallel, and increasing your ability to focus.
The benefit of working smarter is that you will free up time to do other things. Just be careful not to fill that time up with more commitments. The goal of working smarter is to create a higher quality of life and to increase happiness, not to just be buried with additional projects that still keep you at the office until the wee hours of the morning.
So the question is how do we working faster? Here are a few tips:
- GET FOCUSED- To work faster you need to get extremely focused to the one task in front of you. Don’t let your mind jump around between tasks. Most people call this multi-tasking and it can actually reduce your efficiency. The key to getting completely focused is to eliminate your distractions. You need to set time away from your distractions (email, phone, visitors, family, ect). You can close your office door and put a “Do Not Disturb” sign, block your calendar, and forward your phone for a set amount of time every day. However, be aware that it may not be in your best interest to block all day every day to this method, especially if you are a manager that is supposed to be accessible. A few hours every day, however, would not be unacceptable especially if you have this time scheduled consistently. People will get to know your schedule and you will find that not only you will become more productive, but other will as well when they know when you are and aren’t available.
- WORK IN PARALLEL- Another great way to work smarter is to work in parallel. What this means is that you can find ways to arrange works so that related items are occurring at once. For example, if you are working on a report that has multiple components and the report needs to be reviewed by your manager, consider sending off completed sections for review while you work on the next section. This way work moves forward at the same time. If your manager had to review the full report all at once after you have completed all the sections, you would then have to be waiting for the review to be complete before you can begin finalizing it. It would be much more efficient to be able to complete and finalize throughout the project. In addition, this can reduce time if an error is found that has a cascading effect through the rest of the report and you are able to correct it earlier in the process.
These are only a few tips to working smarter. I will have more tips in the near future so check back often or subscribe to get more tips on how to create efficiency in your life!
If you have any questions, comments, or suggestions for future topics, please send me a comment below!