Have you ever missed an important email due to it being buried in the mountains of SPAM that has infiltrated your inbox? Even with SPAM filters it seems hard to keep up with all the emails that are receive. I have created a basic system that has helped me manage my inbox and I no longer miss those urgent or important emails. Here is how I have set my system up:
- I have created 4 email accounts: Work, Friends & Family, Social Media, and Everything Else.
I only give out these emails to the specific related areas. So for example, my work email is only given out to other employees of our corporation and any work related direct contacts. I do not use this email for any work related publications, contact info at conventions, ect. This keeps my email from reaching any SPAM related data bases and thus I do not have the issue of SPAM interfering with my work inbox. This is also true with my friends and family inbox. No more missing Aunt Betsy’s email on her unexpected visit coming up this weekend!
My Social Media Inbox is the email I have attached to all my social media accounts. The Everything Else box is exactly that, the box where I can give out the email for any purpose and not really care if I end up on a SPAM list. For example, I use this box for store promotional accounts, purchases in online stores, “Win This” entries, subscriptions, conventions, ect.
Having these separate accounts allows me to be able to keep track of the important emails easier because in each account I know what to look for and what is out-of-place. It also ensures that you won’t have to sift through a bunch of SPAM for your most important emails to make sure you aren’t missing something urgent. Keep in mind, that even with the Everything Else account I do scan the emails received to make sure there isn’t something that I might want like information from someone at a conference, store sale, or the like.
Smart phones are making having multiple emails even simpler. For example, on an Apple I-phone you can set-up all your emails to update in one place so you can easily see which email has new items in its inbox all at the same time. I have found this function very helpful.
Now I am sure most of you are saying that this sounds all great and dandy but feel that sooner or later the SPAM will find you. I am happy to say that after 7 years of having this system, my three non-everything boxes have remained 100% SPAM FREE! 🙂 So give it a try, I think you will be happily surprised at the results!
If you have any questions, comments, or suggestions of topics that you would like me to discuss in the future, please use the comment section below! 🙂